Hednesford Valley High School - IT Support

Device Loan Agreement

For Parents/Carers of Students at Hednesford Valley High School

1. This agreement is between: 

1) Hednesford Valley High School, Stanley Road, Cannock, WS12 4JS (“the school”) 

2) ________________________________ (“the parent” and “I”)

And governs the use and care of devices assigned to individual students. This agreement covers the period from the date the device is issued through to the return date of the device to the school.

All issued equipment shall remain the sole property of the school and is governed by the school’s policies. 

1. The school is lending my child _________________________ (“the equipment”) for the purpose of working from home and distance learning/blended learning. I understand the equipment can be recalled by the school at any time, for any reason.

2. This agreement sets the conditions for the student taking the equipment home.  

I confirm that I have read the terms and conditions set out in the agreement and my signature at the end of this agreement confirms that I have read and agree to these terms.  

2. Damage/loss 

By signing this agreement I agree to take full responsibility for the equipment issued to my child and I have read or heard this agreement read aloud and understand the conditions of the agreement. 

I understand that the student and I are responsible for the equipment at all times whether on the school’s property or not.

If the equipment is damaged, lost or stolen I will immediately inform support@hvh.staffs.sch.uk or the School Office, and I acknowledge that I am responsible for full replacement or repair costs. If the equipment is stolen, I will also immediately inform the police.

I agree to keep the equipment in good condition and to return it to the school on demand from the school in the same condition.

I will not leave the equipment unsupervised in unsecured areas and store it safely in a cupboard or room.

3. Unacceptable use 

I am aware that the school monitors my child’s activity on the equipment.

I will ensure any activity that constitutes ‘unacceptable use’ will not be carried out on the equipment.

This includes, but is not limited to: 

Anything defined in our Acceptable Use Policy, including and in addition to:

·       Accessing, creating, storing or linking to or sending material that is pornographic, offensive, obscene, illegal or otherwise inappropriate.

·       Sharing confidential information about the school, its students, or other members of the school community

·       Installing or attempting to install any software, applications or web services on this device without approval by school, or creating or using any programme, tool or item of software designed to interfere with the functioning of the ICT facilities, accounts or data

·       Uninstalling or attempting to uninstall any software or management tools (including MDM), unenrolling device management, clean installing or altering the operating system with authorisation from school.

·       Disassembling, reconfiguring, upgrading or changing any hardware of any device.

·       Carrying out any activity which defames or disparages the school, or risks bringing the school into disrepute

·       Using inappropriate or offensive language

I accept that if my child engages in any activity that constitutes ‘unacceptable use’, they may face disciplinary action in line with the school’s policies on IT Usage for Students. This could include a period of being excluded from logging onto equipment, or a complete recall of any equipment.

4. Personal use 

The equipment will only be used by my child and the equipment will not be given to anyone else.

I understand the equipment may be used for personal use outside of school hours by my child only; but I am aware that all activity may still be monitored by the school and that the Acceptable Use Policy still applies at all times.

I understand I am responsible at all times for my child’s activity, including their safeguarding and safety. I agree to monitor my child’s usage, especially late at night, and ensure they are not left unattended while using the equipment in a way that might cause them to come to harm.

5. Data protection 

I agree to take the following measures to keep the data on the device protected. 

·       Make sure the equipment is locked if left inactive for a period of time

·       Do not share the equipment among family or friends

I understand that the equipment will be monitored at all times and that the school reserves the right to install any other security or monitoring software at any time, if required to ensure the devices is kept secure.

I accept any illegal activity may be reported to the relevant authorities. I understand that the school will follow up any use of the equipment that may cause harm to the child, under its safeguarding policies.

6. Return date 

I will return the device in its original condition to the school office within one week of being requested to do so.

I will return the equipment if my child leaves the school.

7. Consent   

By signing this form, I confirm that I have read and agree to the terms and conditions set out above and agree that the school can recall the equipment at any time, for any reason.